Wedding Highlights – The Last 10 minutes

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The last 10 minutes of the night is what everyone leaves with. Planning the end is almost more important than the first 10 minutes.

Some ideas that might help!

  1. The Last Dance: This song should be well thought out and could be another special song. Perhaps the Bride picks the first dance and the Groom the last dance. You are surrounded by your closest family and friends. A Slower song is not a bad choice. This is when you get to come back together and share a moment. The final moment will be as special as the first.
  2. Casual Exit: Casual exits means you stick around and say goodbye to those who have stayed. Figure one-minute per person times the amount of people still there. If you have 40 close friends and family that will probably stick around the whole night, figure about 45 minutes following to say goodbye etc.
  3. Send off: Get out of there and on to other stuff! Make sure your car is packed and ready. This should be done earlier than later so that you are not gone during the last 10 minutes. Have a sendoff song. Make sure the venue doesn’t have any rules about sparklers or bubbles etc. Know where your guests should line up to wish you off. Make sure there is pictures being taken of you leaving.
  4. Car Decorating: This can be a fun thing but also a disaster. Friends who go over board can make the sendoff a nightmare. If you think your friends could go overboard think ahead. Perhaps rent-a-car or a limo might be a good investment.
  5. Clean up: Have a plan so you don’t have to worry about the cleanup. Also make sure that vendors or decorators or even family wait to after you are gone to start the cleanup. Anxious cleanup gives the feeling of closure on the party. I have seen parties end early because of cleanup starting too early.

Let us help you with the logistics!

Wedding Highlights – Grand Entrance

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There a few aspects that make the Entrance Mediocre or Fantastic! Well planned out and orchestrated!

Suggestions:

  1. Bride & Groom only: there are other more effective ways to introduce the bridal party. Keep it simple!
  2. Stay Hidden: Staying out of site to the best of your ability before the Entrance is the difference between a Grand Entrance and just an announcement of the Bride and Groom. This also means that during pictures you try to not talk to guests. try to keep pictures separate from cocktail hour.
  3. Know the Space: What door? Where do we walk? How are we walking in? important questions to ask before the moment arrives. Having the space ready and the DJ informed is crucial.
  4. Crowd Prep: One of the most important aspects of a good entrance is preparing your crowd for the entrance. A good DJ/Emcee can prepare a crowd for your arrival, know where to look and what is expected of them.
  5. Awkward moments: Know what you are going to do after the applause dies! without a plan and a Emcee, awkward moments will happen. Let the Emcee direct you and your crowd.  A good planned entrance will look natural, without it, it will be chaos.
  6. First Dance: is a nice touch. Some things to consider. You have everyone’s attention! Everyone is more respectful at this moment of the evening. Your First Dance song is the most important song of the evening. Make sure everyone hears it. A DJ can prep the crowd for a more classy first dance.
  7. Using lighting or Fog: The highlight is you! Dry Ice fog and lighting can bring a custom look and feel. Sets you apart from other weddings. You will remember this moment long after the extra expense of special effects.

Wedding Highlights – The Ceremony Recessional 

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Two crucial areas of the ceremony:

  1. The Processional (Brides entrance)
  2. The Recessional (The Exit)

A well thought out plan of these two parts of the ceremony are most important.  The article will focus on the over looked “Exit” or “Recessional”

A few important overlooked aspects of a spectacular Exit:

  1. Last words of the officiant: This is so important to the couple but more important to the DJ! Starting the exit music at the right moment can add so much to the exit. A delay of even 3 to 5 seconds can make a huge difference!
  2. Introductions vs. End on the Kiss: This something to play out in your mind. Both are very effective. However are you doing a Grand Entrance later? If so ending on the kiss for the ceremony might be a good option since you are being introduced later?!
  3. Upbeat Music: the music you choose sets the tone. It tells the people how you want them to react now that the party is starting.
  4. Plan of Action: having a plan following the ceremony is crucial. This announcement can be made by the officiant or the DJ. It needs to be what you want or expect to happen over the next hour. Your guests will appreciate it!

Questions – Call us 208.589.6499

Making a Wedding Request list for your DJ

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The Following is some suggestions and tips on how to make a playlist for your DJ Entertainer. This is a crucial part of the planning process. Too vague, the DJ might be guessing all night. Too specific, and the DJ may not have time to read the energy on the dance floor.  Some general rules to consider:

  1. Hire a Pro! Do your homework. A professional DJ with Experience, will be able to roll with most situations and know what to play or when to be proactive with your guests. When to make announcements, or slow down the music.
  2. Do the Math. We find that most Weddings last between 5 to 6 hours. The average song length is 3.5 minutes. A basic 5 hour itinerary might be like this:
    1. Ceremony: (30 Minutes) 15 minutes of prelude music, 3 to 4 songs during the ceremony.
    2. Cocktail hour and Pictures (60 to 90 minutes) During this time a DJ may play around 50 minutes of Background music.
    3. Entrance, Speeches, possibly first Dance (15 Minutes)
    4. Dinner: (45 to 90 minutes) The amount of time depends on whether it is a sit down plated dinner or a buffet and the amount of people in attendance. Let say it is a buffet, this should last around 60 minutes, then toasts for 15 minutes. following toast there might be a small break before dancing begins. Additional background music 15 top 30 minutes
    5. Dance begins. (120 minutes or 2 hours)
    6. if the average song is 3.5 minutes or about 15 songs during Cocktail hour. About 17 songs during dinner, 4 songs following the toast, and about 34 songs during the dance which equals about 70 songs.
  3. There are 7 parts to making a list for your DJ…
    1. Genre music likes and dislikes. This is music in general from oldies to currents, country, Jazz, Hip Hop, EDM etc. So in general, what do you like and or dislike. For example We Love 80’s pop music but not so much 80’s alternative. This gives the DJ a little more to choose from. A good DJ knows the classics from each genre of music, possibly music you have forgotten about etc.
    2. Specific songs. This is also good for the DJ but keep it to around 10 to 15 songs. This list should be prioritized as well. Like single * (if you cans) Double ** (we really like) and Triple *** (must plays) Keeping your list to around 10 to 15 songs allows a professional experienced DJ room to read your crowd and see what they are in the mood for. If your dance request list is 40 songs, some of them will not get played period. This doesn’t allow your DJ to follow the energy on the dance floor.  A Large playlist puts pressure on your DJ to just play your list, instead of reading your crowd. Be Flexible.
    3. Specific No Play songs: This is also a crucial part of your list.  These are songs you might have had a bad experience with or brings back memories that you don’t want to think about. It could be a style you don’t like.
    4. Stay away from Specific Artists. It is really hard for a DJ to know what your favorite songs are from an artist. They may have a 100 songs. If you like a Specific Artist, include 2 or 3 hits that are your favorites as well.
    5. Type your list and send it. Song Title and Artist. hand written notes on paper or a picture of your list sent by text or email is very hard to read.
    6. Make sure songs can be purchased! YouTube versions, Spotify or songs from a local band are either hard to get or illegal.
    7. One More Thing. Keep your dance songs Dance-able! There are a lot great songs out there. But that doesn’t mean you can dance to them. Choose songs that are easy to dance to for the dance portion of the night. If you have a song you like that is not easy to dance to, maybe use it during dinner?!
  4. When picking your music, your guests are important. However, your reception is about you and the celebration of the two of you coming together. Next it is about you spending time and celebrating with your friends. You are first, friends and family are second. However, keep your guests in mind! They want to dance too. If your party is made of 75% people over the age of 40 and the other 25% make up the rest, 75% of the people may not want to hear rap music all night. A variety of music may be important to keep the dance floor hopping!
  5. Cliché wedding songs. What are cliché wedding songs? These are typical songs you might hear at every wedding. Over played or old or maybe they are corny. Whatever the case, you as well as I have songs that we are tired of and prefer not to hear. So the question is, are these songs you hate or are you just sick of them? There is a difference. Cliché wedding songs are played a lot because they work on getting people on the dance floor. Can a great dance party happen without some of these songs, Yes! However, there might need to be some give on the music to help you get the party you are hoping for!

These are suggestions that will help make the planning of your music easier and less stressful. But more importantly help your DJ go in the direction you are hoping for. Please contact me if you have any further questions.

Having A Summer Party?

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When planning an inflatable toy party or Company picnic a few things to keep in mind.

  1. What age group are you planning on entertaining?
    1. Younger children under 5, Older children between 8 and 12, teenage, or adult
      1. This is crucial to the success of the party. Children under 5 cannot typically understand what to do or where to go in an obstacle course. But they can understand jumping up and down in a Jump house or sliding down a slide. Teenage kids like interactive and stratagem. Adults over 30 like to think they are still capable of competing with the teenage group. Obstacles and mechanical bulls are favorites.
    2.   How many participants will be in attendance?
      1. This is a common mistake. If you plan on having inflatable toys, make sure you have enough to fit your crowd size. If you have one or two jump toys and 300 kids, you will do more harm than good. Lines will be long and parents will be annoyed.
      2. Rule of thumb: 30 participants = 1 inflatable toy minimum. My suggestion is to have at least two. One for older kids and one for the younger. If you only do jump houses, the older kids will be bored. So make sure you have variety.
    3. Reputable company
      1. Consider the following suggestions and questions
        1. How long have they been in business?
        2. Do they staff the event?
          1. Insurance companies will not cover a claim if staff is not present!
          2. Trained and experienced staff help you manage your event. They make sure kids are safe.
        3. Do they carry worker’s compensation for their staff?
          1. May not seem important until a worker is hurt at your event. Liability could fall back on you.
        4. Do they anchor down their toys?
          1. Weights, stakes, sand or water bags are crucial especially for outdoor events. Wind is always a factor and come with no notice at all.
        5. Do they have a list of rules and guidelines?
          1. Rules and guidelines are there for safety. While sometimes rules can be annoying, rules keep kids safe. It is crucial that the company you choose to hire, have a set of rules or stands by the rules they have in place. Rules may consist of height restrictions or no flipping etc. on toys?!
        6. Do they clean their toys?
        7. Are their toys made in the USA?
          1. The USA made toys are typically more durable and will withstand more abuse, especially when adults are participating. Toys purchased from local chain stores are not industrial made. China made toys are not as durable. This is important. Toys that are not as durable can have more problems. Problems can cause injury.
        8. Pricing
          1. Keep in mind:
            1. Lower prices typically mean…
              1. The company does not deliver, or deliver and will not stay.
              2. The company does not have insurance
              3. The company buys china made toys
              4. The company does not staff their events
              5. Less experience
            2. Higher prices
              1. Staff
              2. Workers Comp
              3. Insurance costs
              4. Delivery costs
              5. USA made toys
              6. They Run a business not a hobby
            3. Weather
              1. This is Crucial when planning your event
                1. Wind is the most important.
                  1. On a windy or even breezy day, there is always gusts of wind. The Gusts of wind are dangerous. Typical rule of thumb breezy conditions 15 to 20 mph is taking a chance. Anything over 20, toys should be moved inside and cancelled. Toys inflated are like giant balloons and are easily moved.
                2. Anchoring toys with stakes and weights are important.
                  1. We suggest anchoring them to something larger like trees or poles. Especially of the direction that the wind is blowing from.
                3. Rain is not as crucial however the kids playing on a wet toy can be dangerous.
                4. 80 plus degree days and Sun.
                  1. The material can get hot very quickly. Try to set the toys up in the shade. Try too judge where the shade may be in the hottest part of the day. We encourage kids of wear pants and socks.
                5. Marketing
                  1. When doing Customer Appreciation Events consider the following:
                    1. Make A Statement: “Go BIG or Go Home” Small jump houses are typical. I recommend something unique, something that grabs attention. Like a giant slide. A giant slide could be 20’ tall. Everyone will see it. This grabs attention to the drive by. You have a better chance of someone stopping. You will have more kids begging mom and dad to stop. Have the Jump House too, but do something that gets their attention!
                    2. Something interactive is good. The best time on a mechanical bull or the fasted time in an obstacle course. This is something you can advertise as well. Give away prizes or offer discounts.

Hiring the Right DJ

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  1. This is a list of criteria we suggest for cutting the guess work out of finding the right DJ for your school. These are suggestions, some are more crucial than others.
    1. Price.  Most kids that call me only have one question, “What is your price?”. The Cheapest price doesn’t mean you are getting the right DJ for your school and neither does the most expensive one.  Furthermore, hiring a friend or a student just because can work against you. Remember your you are trying to gain trust from your student body. They may give you a few chances. The experience is crucial to the success. Don’t let the price be the deciding factor when hiring the right DJ! Check out our post on Experience and Budget for more tips.
    2. A DJ without a website does not take his business seriously. If they do have one take the time to see what it is they offer, what makes them unique, do they look legit? You need to be careful with this one. Sometimes DJs will post other people’s or other company’s events to look legit. Not only on a website but also on social media. A good website will tell you a lot about the company you are looking to hire. The vibe you get from a website could be the deciding factor on who to hire.
    3. Social Media. While Social media is important and a useful tool, it is not necessary. However, seeing personality or past events or seeing a DJ’s experience can come out on social media. An amount of follows or likes is not always a positive factor when looking at social media. An Instagram or Facebook account can pay for likes and follows. Most of these likes or follows come from bots. A good way to know is to look at their pics and posts. If the account you are looking at has 2000 plus followers and on average, the post likes are less then 20 on average you know that they do not have true popularity followers.
    4. Personal Experience. How long has the company they work for been in business? Let’s say a company has 10 years of experience. Cool, now follow that question up with how many events have you done this year?
    5. References – This a crucial step. Especially if they have never been to your school. I know that it is a pain however, the success of your dance depends on it. This needs the most recent dance they did. The reference needs to be the adviser of the school. The phone number needs to be for that school. If they give you a cell number, this could be to anyone. If the most recent dance was 6 months ago, red flag! This doesn’t mean they won’t do a good job, just that you are taking a bigger risk.
    6. Business or Hobby. While this is not crucial, but will say how serious is the person you are talking to. I think this is important to know a little about there company. Knowing the background of a company tells you how many corners they may cut. The corners they cut as a company, tells you they also may not care about the success or vision you have for you events. Some things your might keep in mind…
      1. Full time job or Hobby. A full time DJ can spend a lot more time perfecting his skill and the quality of their service. If the person has a separate full time job, perhaps the DJ thing is more of a hobby or a way to make a few hundred extra bucks. In other words, they may not be concerned with perfecting their service or the quality.
      2. Insurance. While some School districts require this, this is another way that a business shows how serious they are about not cutting corners. This includes liability as well as workers compensation insurance for their staff. If a speaker falls on someone or a DJ comes and get’s hurt on the schools premises, the responsibility could fall on the school even if it is not their fault.
      3. Do they use subcontractors for their DJs or employees? This is crucial. The person you talk to on the phone isn’t necessarily the person coming to your dance. They may use staff employees or subcontractors. You may trust the company you are talking to, BUT, if they use sub-contractors you have no idea who they are sending to your event and if they have the same values. An employee has rules and guidelines they follow. A company sending a contractor has no control on what that DJ does or doesn’t do. A question you may ask is: Are you the DJ? Is the DJ an employee of your company or is it someone you know?
      4. Trash Talk. If you find the DJ does more to put down other companies, this is a red flag. Look for things they may say what sets them apart. What makes them different. Typically, the trash talking DJ describes their own business when trash talking other DJs.
      5. Music. Finding out a brief description on music. Finding out what the DJ likes to play before you ask for specifics. If they play music that is similar to what your school likes is crucial. If your DJ says on the phone I play mostly Rap music, and if that is not in your schools’ best interest, perhaps look around a little bit more. Once you decide on a DJ, then be specific with your requests.
      6. Do they take Requests. While most DJs will say they take requests on the phone, This can be a important subject for a lot of schools. Check out our post on making requests for guidelines.
      7. Equipment. This shouldn’t be a focused conversation however, it is important that the DJ is bring quality equipment to your dance. Especially speakers and the way they play their music.
        1. Speaker brand is crucial to the quality and loudness at the dance. Professional Equipment also says that they take their business seriously. Commons brands that you should look for: JBL, EV, Mackie, Peavey. While there are more high-end speakers out there, these are the most commonly used. There are also many other brands that are less quality and will not provide the loudness you need to throw on a good experience at your school.
        2. Loudness As a general rule of thumb 15 watts per person is how much loudness you need when trying to have a great experience at your dances. If you have an average attendance of 300 at your dances, you should plan to have a speaker system that is around 3500 to 4500 watts. Any less then this and kids in the back of the room will complain that they can’t hear. This also forces kids to get closer to the front and closer together. Can the company you are looking to hire provide this or not?
        3. Music Mix. This is a crucial part of the experience! If a phone or an Ipod of a chord plugged directly into a computer is the way a DJ or teacher plays the music at your school, this is a red flag. Please hang up and call someone else. No matter how much you save, the amount of damage created by bad mixing can ruin the experience. A professional DJ will use a computer with a media player that mixes the music on the computer. Some commonly used brands of professional media players are: Denon, Pioneer, Numark, Roland. Just because they have professional equipment doesn’t mean that the dance will be a full proof success, but it is a positive step in the right direction.
      8. The Condensed List for qualities and or red flags to look for
        1. Price
        2. Website
        3. Experience as a DJ
        4. References from school advisers not students
        5. Employees rather than contractors
        6. Actual Business
        7. Has Insurance
        8. Professional Equipment
        9. Playing the music that fits your school
        10. Music Mixing
    7. Last but not least, don’t be afraid to ask tough questions. Price cannot be the only question you ask. Come up with a series of questions. Compare the answers you get to each DJ that you call.  Don’t hesitate to call us if you have any further questions.

High School Dance Budget

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  1. Do you have a Dance Budget?
  2. How do you do it?
  3. First, figure out your potential income.
    1. How Many Kids in your school – This is your potential. Now Not everyone in your school can attend. Jobs, no interest, other responsibilities all play a factor. A good goal might be 80%. If you have 1000 kids in your school you should have a potential number of 800. If you 400 kids in your school than 320 is your potential. If you get more than that, Bonus!
    2. Take your biggest and most well attended dance of the year. Compare the attendance of that dance to the total number in your school. This number doesn’t include kids that attend from other schools.
    3. Once you have the potential attendance, play with the numbers.
  4. List your expenses
    1. Cost of the DJ
    2. Cost of the Decorations
    3. Cost of the Refreshments
    4. Cost of the Venue/Location
    5. Cost to Advertise
    6. Photographer
    7. What amount of profit do you want to make
  1. Keep in Mind when you are figuring your Budget
    1. Decorations should be focused on the Entrance
    2. Refreshments – Breath Mints and Water
    3. Photographer – Should be a separate cost
    4. Venue – School location. I often hear kids say that: “everyone wants the dance to be somewhere other than the school”! Well what that says is that the experience at the school is not good enough! Check out our post on Improving the experience.
    5. The DJ – Is responsible for a good share of the experience.
  • Question: With your list of expenses, what does each expense contribute to the success of the party? Some better ways to ask this question…
  1. What do kids complain about?
  2. Why would kids leave early?
  3. If your DJ doesn’t show up, will the decorations be enough to save the party?
  4. If there is no music will people stick around for 3 hours to enjoy the decorations, breath mints and water?
  5. Do people leave early because the decorations are bad?
  • While these questions seem obvious, typically school traditions say spend most of your budget on decorations. However, when the dance starts, please turn off the lights! Often times decorations cannot be seen with the lights off.
  1. So, the question still stands… What percentage of your expense list contributes to the success of the party?
    1. DJ – Responsible for 80% of the success!
      • What do we do with the other 20%?
    2. Decorations
    3. Refreshments
    4. Venue/Location
    5. Advertise
    6. Photographer
    7. Profit
  • Which part of the experience are you spending your budget on?
  1. Play with the numbers – Example
    1. Let say you have 300 kids show up to your Dance X 5.00 per person = $1500. 80% of 1500 = $1200. If 80% of the outcome of your dances is the DJs Responsibility. If your attendance is 100 X 5.00 = $500. When you start calling around to DJs to find out prices and $500 is the cheapest you can find than raising your fee to get in is the next best option. Remember if you cut the experience you cut the attendance. Let’s say that 50 kids don’t come because the music experience is bad. 50 X 5.00 = $250. In some cases that might be the extra amount needed to pay for the DJ anyway.
    2. The 80% of your budget is a suggestion. You might be able to have a great experience spending 50% of your budget on the DJ. This might be some trial and error. If you can spend 50% of your budget on the DJ and have an incredible experience – Awesome!
    3. Now, let’s say you achieve your goal of getting 80% of your student body to attend – play with the numbers…
    4. What if you raise your price 1 or 2 or 5 dollars, could that make a difference? See our post on Experience.
  2. Being consistent with your budget is key to the success of your dances. Now Kids might say well we don’t know the numbers?
    1. This could take some work. Looking at the history, making sure that you keep track during the year. Have a spread sheet that keeps track. Keep track of your students as well as kids from other schools. Kids from other schools can’t be included with your budget, this would be the hoped for bonus. If the experience is good, the bonus will come. The numbers are key for decision making and success.

Inappropriate Dance Problems

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  1. What ever you call it, inappropriate dancing can be an issue. If you are looking for some answers the following could be of assistance…
  2. Decide what is appropriate…
    1. You have to decided before hand what is appropriate or not. For admin, keep in mind just because you danced differently in high school doesn’t mean that kids now days don’t know how. Dancing is an expression. Everyone is different. If jumping up and down is the way they like to express their excitement, as long as it is in control and no one gets hurt it shouldn’t be against the rules.
    2. While this could be a question of values and or beliefs on what is morally wrong or right, it’s more about liability on the school. If there is a rule in the school about Public Displays of Affection (PDA), this rule should be carried over to the dances as well. If dirty dancing crosses the line according to the rule of the school then it needs to be enforced.
  3. Music:
    1. Keep music clean
    2. BPM (Beats Per Minute) how slow or fast a song is. Slower bpm music from the 70 to 100 bpm’s seems to encourage dirty dancing behavior more than other bpm ranges. With that said, kids that want to dirty dance, will dirty dance to whatever the music is. While some songs will encourage it more than others, kids that want to dance that way will do it regardless of the style of music. This doesn’t mean cut out all music that is within that range, it does mean that there needs to be a good mix of all music from all bpm ranges. Interaction and participation songs keep dancers from getting into a pattern of one kind of dancing. There is many ways to do this and a professional experienced DJ will know the mix to play to cover all bpm ranges without getting into a pattern.
    3. High Energy Rock songs or songs with drops encourage pushing and shoving. While jumping up and down may have some contact, it is far from actual mosh pit.
    4. Crowd Surfing and sitting on another persons shoulders may not seem like a big deal especially to kids wanting the do it. Most injuries have been caused by this. This has little to do with the kinds of music played. Maybe it is a challenge or it just seems like it would be fun to do. Regardless, you need to decided what is allowed and enforce it.
    5. You could be held liable for injuries even if the student was involved by choice!
  4. Starts at the door where you pay
    1. Kids need to know the rules before they enter the dance.
    2. Rules posted.
    3. Kids cannot come in intoxicated (call parents if they are)
    4. Immodest clothing promotes. This is something that needs to be decided by you of what is allowed. If a guy takes his shirt off in the middle of the dance doesn’t necessarily mean he is hot.
    5. Resource officer should be present
    6. Kids sign a paper with phone number stating they understand the rules. This is the warning, during the dance they are asked to leave with a phone call to parents so they know that they are not at the dance anymore! This is crucial so you release the liability.
    7. Don’t be afraid to send kids home if they don’t listen. This is extreme however, the next dance they believe you.
  5. Dance attendance?
    1. Attendance may go down at first. It could take a year until the problems cycle out. I have found with the schools that were proactive, attendance actually went up over time.  At first you may lose some kids, over time they will come back and even more that stopped coming because of the PDA.
    2. Demand respect.
  6. Other guidelines
    1. The DJ is not responsible to punish or make announcements concerning dirty dancing or to send kids home. This needs to be done by an administrator!
    2. Admin need to walk the floor including in the dance area.
    3. Chaperones are worthless when correcting behavior. Their job is to watch exits, report problems etc.
    4. Use a stage for the DJ so that you can see into the middle of the dance area.
    5. The DJ also needs to understand the rules. If he/she breaks the rules set by the school. Perhaps you need to look elsewhere?
    6. Keep DJ’s out of corners of the room. This creates a bottleneck.
    7. If you have a large student body bring larger systems in or more speakers spread out. Again this spreads the crowd out.
    8. If the problem is with one group of students, invited their parents to come over to spectate!
    9. Must be consistent every dance until the kids learn and keep the rules.
  7. While this may seem like a lot of work, it does pay off! Many schools that have followed these guidelines have had success. Admin and teachers had to be a little more proactive for a time, but it paid off. The answer isn’t to stop having dances because you don’t want to deal with it, it’s being proactive and getting evolved with the students. it is a great way to teach respect. It will increase pride for the school. It gives direction. We need that to be taught.

Please contact us if you have any further questions.

Up-lighting alternative

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  1. How long does it take you to decorate your dance?
  2. How much does it cost?
  3. Is it really what you envisioned?
  4. How long does it take to tear down and return borrowed items?

  1. While Decorations can be very effective and awesome, it is very time consuming and very costly if you are trying to decorate an entire location.  A good investment might be white pipe and drape. It can be used over and over. You can also rent it.
  2. With up-lighting you can Choose any color. Creates Variety.
  3. Setup is easy and fast.
  4. Production or rental company may do the work of setup and take down.
  5. Great for entrances and dance floor rooms.
  6. DMX Is a way for the lighting system to be synced with all of the up-lights used. It might cost a little more but imagine if all of the lights in the room changed colors or strobe to the beat of the music. It would be incredible!
  7. For maximum effect, use a light every 10’ feet or highlight areas of importance. Start with corners, beams/columns in the room or between windows and doorways. 4 to 8 per wall might be another rule of thumb.
  8. Colors set the mood. Sky’s the limit. School colors, black light, multi-color for more casual settings.
  9. Little or no decorations needed. Adding some white pipe and drape can be a useful tool to hide or create a smaller intimate room size.
  • Things to remember
    1. Up-lights do not light the room, they are there to:
      1. Decorate
      2. Accent
      3. Ambient light
      4. To provide some light to a dark room
      5. Provides enough light to see in a dark room for administration. Leaving some gym lights on can take some of the experience away.
    2. Up-lights are bright
      1. Do not place in high traffic or where kids could be blinded
      2. Do not place in the middle of the floor – tripping hazard
      3. Cables, extension cords must be taped down

 

Making a Request list for your DJ

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  1. Do’s and Don’ts. If you are wondering why your DJ will not play your requests? The following tips will help.
    1. Get a professional! An experienced DJ will know what to play in the moment and how to work in your requests.
    2. Keep your list to 5 or 10 most requested by the school not by your class or club. This way the DJ is confident in playing songs that the majority of the students want. Have a way that the student body can make requests. The most duplicated songs make the list.
    3. Don’t take a picture of the request list from someone’s notebook.
    4. Don’t text the list. Email the typed list.
    5. Don’t send just the song title or just the artist. Title and Artist.
    6. Kinds of music are helpful. Example: we like Rap or we like EDM music. If a specific ethnic music is requested like Latin or Spanish, or even Country music, don’t expect your DJ just to know what to play. If you want more or less Slow songs, Be specific! This will help songs you request get played.
    7. On the list make notes of why or when you want certain songs played, like this is the Senior Song etc. For older songs or songs that are not popular mainstream, there needs to be a reason why you want that particular song. Otherwise it may not get played!
    8. Make Sure the songs you request’s are dance-able! This is crucial! There a lot of great songs out there that are great for the car but not on the dance floor.
    9. Random Songs: These are songs that are older or not mainstream or not popular. If the mainstream is rap and edm and you requests a random rock song from the 90’s, it may not get played.
    10. Songs must be clean or have clean versions.
    11. Songs need to be able to be purchased, YouTube versions are illegal to download.
    12. You have to give the DJ time! You can’t expect the DJ to find all of your music in a 24 hour period. Give them a week’s notice.
    13. If your DJ is still not playing your requests after following these guidelines, don’t be afraid to ask the DJ why? There could be a valid reason! If the DJ just chose not to or doesn’t have a valid reason, time to find a New DJ!